Where to Start When Everything Feel Like a Priority
Not everything can be a priority. Effective time management starts with making purposeful choices, managing your energy, and setting boundaries that protect your focus.
“Do you ever look at your to-do list and feel your heart rate go up?”
The Why:
Why everything feels like a priority (client expectations, team needs, our own ambition).
A Mindset Shift: Not Everything Deserves Your Yes
- The idea that “If everything’s important, nothing is.”
- Define the difference between urgency and importance
- Time management is really choice management. You’re not managing time; you’re managing choices.
Techniques For Prioritizing Tasks
Break into 3 key strategies—simple, practical, doable:
✅ A. Prioritization
- The “Top 3” method—Pick 3 high-impact tasks per day.
- Weekly planning vs. daily firefighting.
✅ B. Energy Management
- Know your peak hours (when do you think best—use that time wisely).
- Avoid “calendar cramming”—leave buffer time.
- Build in time for breaks, reflection, and recharging.
✅ C. Saying “No” with Purpose
- Scripts for saying no or “not now.”
- “What am I saying yes to by saying no to this?”
- Let go of guilt—no is a leadership skill.
You’re Building a Business
- You can’t do it all, and you’re not supposed to.
- Real success comes from consistency, not chaos.
- Your job as a leader is to protect your time so you can give your best to what matters most.
“What’s one thing on your list that doesn’t truly deserve your time this week?”
“Where could you create more space to do less—but better?”
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